I honestly don’t know what I would do without email. It’s definitely a love hate relationship.
Every time I try to use a project management system, it seems so much easier to send an email for what needs to be done. Though if the email isn’t done right, it’s worse than using a confusing project management system. Done right it can be a beautiful thing.
Here are a few tips to getting your message across in email for projects:
- One email per project. If you’re working on multiple projects, don’t combine them in one email. It will just confuse things.
- Use lists, numbered or bulleted to break down tasks. This way it’s easy for the recipient to parse what you want them to do. Nothing’s worse than trying to figure out tasks in a long paragraph.
- If you do use a project management system, make sure everyone knows how it’s used. If something seems like it might be confusing in the system, send a email.
- Per project or client label (GMail terminology) the project for easy look up.
What do you guys think? Does email suck? Is it a necessary evil? Do you know of any project management programs that integrate with email? Post your thoughts in the comments.
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